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Security Policy

Creating a comprehensive Security Policy for the Alliance of Independent Agencies involves establishing guidelines and standards for safeguarding information assets, ensuring the confidentiality, integrity, and availability of data across all member agencies. This policy outlines the responsibilities of member agencies and their employees, including the use of technologies, data handling practices, and response strategies for security incidents.

Alliance of Independent Agencies Security Policy

1. Purpose

The purpose of this Security Policy is to protect the information assets of the Alliance of Independent Agencies against all internal, external, deliberate, or accidental security threats. This policy aims to ensure the integrity, confidentiality, and availability of data across all member agencies, thereby supporting the alliance’s mission and protecting sensitive information.

2. Scope

This policy applies to all members, employees, contractors, and third-party service providers of the Alliance of Independent Agencies, encompassing all forms of data, information systems, and technology used within the alliance.

3. Policy Elements

A. Data Protection and Privacy
  • Data Classification: All data must be classified according to its sensitivity and importance to the alliance. Classification guidelines will be provided and must be adhered to by all member agencies.
  • Access Control: Access to information shall be restricted based on the principle of least privilege. Users are granted access only to the data and resources necessary for their job functions.
  • Data Encryption: Sensitive data, both at rest and in transit, must be encrypted using approved encryption standards.
B. Physical Security
  • Secure Areas: Access to physical locations housing critical infrastructure or sensitive information must be controlled and monitored.
  • Protection of Equipment: All devices and equipment must be secured against unauthorized access, damage, and interference.
C. Network Security
  • Firewalls and Intrusion Detection Systems (IDS): Firewalls and IDS must be implemented and kept up-to-date to protect network boundaries.
  • Secure Configuration: Systems and devices must be securely configured to minimize vulnerabilities and protect against unauthorized access.
D. Incident Response and Management
  • Incident Reporting: All security incidents or suspected incidents must be promptly reported to the designated Incident Response Team (IRT).
  • Incident Handling: The IRT will be responsible for managing and coordinating the response to security incidents in accordance with the Incident Response Plan.
E. User Awareness and Training
  • Security Awareness Training: All users of alliance information systems must undergo regular security awareness training to understand their responsibilities and the latest security threats.
  • Specialized Training: Employees with specific security roles or responsibilities must receive additional, role-specific training.
F. Third-Party Security
  • Risk Assessment: Third-party service providers must undergo a security risk assessment before they are granted access to the alliance’s information systems or data.
  • Security Agreements: Contracts with third parties must include provisions that ensure they adhere to the alliance’s security requirements.

4. Compliance

  • Legal and Regulatory Compliance: All member agencies must comply with applicable legal, regulatory, and contractual security requirements.
  • Policy Enforcement: Violations of this policy will be handled according to the alliance’s disciplinary process and could result in sanctions, up to and including termination of employment or contracts.

5. Review and Update

This Security Policy will be reviewed and updated annually or in response to significant changes in the threat landscape, technological environment, or operational structure of the alliance.

6. Policy Approval

This policy must be approved by the governing body of the Alliance of Independent Agencies. Upon approval, it is the responsibility of all member agencies to implement this policy and ensure compliance within their respective operations.

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